Improving your property restoration business through consistent optimization efforts.

The details will make or break a well documented loss that will enable you to get paid for your work on an insurance claim. The details of your process and the workflow consistency will make or break your ability to elevate your teams performance. When you master the most basic functions of your organization it builds momentum for tackling more complex issues within your process.

When you detect negative symptoms in your business, such as a lack of thoroughness in the project documentation from your team members in the field, it should cause you to seek the root sources. It sounds simple and yet it when these things are not practiced there are negative ripples throughout the organization. When you commit to taking calls with clarity and consistency you demonstrate to your team that you value this process and that everyone is being held to the same standard. 

You can begin to eliminate chaos in your organization and build positive momentum by intentionally developing your process. Too often teams under utilize their receptionist and allow their salespeople to get away with maneuvering around the rules. When you build clarity and consistency you establish purpose for each person in your organization. When you stand up for these principles, as change will always be tested, you prove your commitment to the cause. ​

Business leaders need to clarify their values to enable their teams to achieve success.

​While there are many things that make Gordon Ramsey unique and successful, his keys to helping businesses succeed have a few key principles.

Gordon Ramsey is back in the saddle, taking nightmare kitchens and working his magic to help them down the road to success. This newest version is called 24 Hours to Hell and Back, Wednesday nights at 9 PM on FOX. They say cleanliness is next to godliness, but many people don’t care about godliness anymore so cleanliness must be rapidly approaching the top spot. It is not coincidence that the first principle of success, and antithetically to failure, is that of the simple commitment to cleanliness.

If you have rats in your kitchen, you may have given up.

How much skill and effort does it take to keep rats, cockroaches, ants and other rodents out of a commercial kitchen? While there may be a cute Disney movie about the potential skills of certain rodents, the restrauntuers that Gordon works with have not discovered Remy. “Disgusting.” In episode 1 of 24 Hours to Hell and Back, the kitchen staff are caught on tape cracking jokes about the rats running through the kitchen. Success, like cleanliness, requires elbow grease. You have to be willing to see what is wrong and consistently work to keep the commitment to a sanitary kitchen on lock.

If your cold storage is full of rotten meat, you may have given up.

Whomever does the scouting for the businesses for Chef Ramsey to transform must make the walk-in one of their first stops. Prior to this undercover version, Gordon would arrive at a restaurant and order nearly everything on the menu. It was surprising how many business owners didn’t shut down their own operation and just start clearing out their gross cold-storage. Perhaps the only thing more surprising than the disgusting kitchen is just how many people are oblivious of these conditions or that it’s a problem.

If your team doesn’t follow basic sanitary principles, you may have given up.

If you are new to the Gordon Ramsey Kitchen Nightmare scenario, you will soon learn that no one is safe from Gordon’s ire. As he burrows into the issues he demonstrates a skill for sniffing out the issues that are often obvious but that those in a position of leadership have been unwilling to address. Regardless of the pile up, Chef Ramsey will get around to the owner and remind them that if this transformation is going to last they have to get their will and their skill back into their business. The culture and results of the restaurant are measures of the applied influence of the owner. When the owner has given up that standard filters through all operations.

There is a great video of a speech by Navy Seal Admiral William McRaven who remarks, “If you want to change the world, start off by making your bed.” He elaborates that by making your bed every day you build discipline while starting your day off with a simple accomplishment to set the tone. Build your pursuit of success one habit at a time. Growth is often the result of several small steps rather than giant leaps.

Similarly, Gordon Ramsey brings a giant spotlight into failing businesses and points to aspects such as cleanliness that should be very obvious. Whether your train has fallen off the rails and you need to right your course or you building your team towards the goal of consistently making progress, the simple discipline of cleanliness should not be lost. These principles are keys for leading yourself as well as leading others and building teams. 

How many times do you hear, “Someone needs to hold so-and-so accountable for their actions”? And the peanut gallery nods their head vehemently in agreement, “That’s right, it’s about time that so-and-so was held accountable for such-and-such.” People in a position of leadership (PIAPOL) are often fond of the peanut gallery, those that cheer them on in the execution of the leadership duties. Funny enough, the history of the peanut gallery comes from days past and referred to the cheapest tickets where the rowdiest vaudeville consumers heckled the performers. Needless to say, those in a position of leadership who only seek “yes men” to affirm their ever action seek the praise of those who are not fueled by vision or invested in progress.

Magnified Plaid, or MxPx as they have come to be known, is a indie punk rock band from Bremerton, Washington and they have a fitting song entitled Responsibility, the chorus of which belts out,

Responsibility? What's that?
Responsibility? Not quite yet.
Responsibility? What's that?
I don't want to think about it; we'd be better off without it.

If you like rock music with a splash of humor then you may find some enjoyment is viewing the video for MxPx Responsibility - see at end of article. It may also help serve as a sensory cue to invest in your accountability measures for your team, a rally cry of sorts.

For many organizations, the attitude is the same with regards to a practical or effective approach to accountability. Leaders talk about accountability as though the only measure of such is a good tongue lashing, preferably in front of as large a group of people as possible. So, let’s see if we can answer the what, when and how of establishing accountability.

Accountability? What’s that?

“If you are building a culture where honest expectations are communicated and peer accountability is the norm, then the group will address poor performance and attitudes,” says speaker and author  of Necessary Endings, Dr. Henry Cloud. There is a progression in accountability, it does not appear out of thin air or materialize on its own. Accountability for a person and an organization comes from consistency in executing clearly established values. Effective accountability traces itself back to clarity in vision, communication of values and consistent effort from all levels within the team to live out those principles. As we have discussed many times, there are causes and there are effects or there are symptoms and there are sources, leaders are concerned with finding sources so that they can eliminate symptoms.

Accountability is the natural consequence of consistency rooted in clarity and conversely a lack of accountability is the natural consequence of inconsistency that stems from a void in institutional clarity. For an organization to build accountability they must clarify their vision and consistently communicate, train and discipline around their values. If an organization says they value A and B and yet they hire candidates that value C or have leaders who believe in D then that organization cannot expect A and B to be communicated clearly, executed consistently or accountability measures to be effective. As Dr. Cloud notes above, there is a beauty to developing a culture because one of the fruits of a clear culture is that those invested in the vision will enhance accountability by setting a standard and holding people to it.
 
Accountability? Not quite yet.

Consistency means doing what you have said regardless of the obstacles or the opposition. How many positive efforts die before they ever grow legs, before they are ever put in motion and how many more die the minute there is opposition. Those in a position of leadership are tasked with the responsibility to identify and implement programs, systems and changes that will grow their team. The best ideas don’t have to be complex or innovative to move a vision forward but they will have to be combined with commitment and endurance. Changes, especially those that net long term results, require energy and resources, they will cost money, time and will have to adapt to the path that unfolds but they should not die because someone decides they aren’t comfortable with change or don’t want to put the work in to see something through.

The peanut gallery cheers as long as they are not challenged, they heckle like petulant children when they don’t like something but they are not of the character to get in the trenches and move a team forward so their opinions should not be given value by those who are leading an organization from vision to action. When those in a position of leadership allow obstacles to deter them or fold under the pressure of internal opposition to change they send a clear message that their resolve isn’t set to defend their values. “A person who refuses to say ‘the buck stops here’ really isn’t a leader at all,” notes Dr. Travis Bradberry, author of Emotional Intelligence 2.0, “Being a leader requires being confident enough in your own decisions and those of your team to own them when they fail.”  Leaders must be open to input where those engaged in the mission are sharing insights of repute but complaining by those who want to defend the status quo should be quelled.

A quick test to determine whether someone is complaining or providing constructive criticism is to simply ask, “Before you finish your statement – 1) if you are bringing me a problem are you also bringing me a solution and 2) if you believe you have a solution are you willing to put your skin in the game to see it through?” If the answer to either of these questions is no then it is a complaint and the person in a position of leadership should move on, quickly. No further discussion. (More on accountability – Conflict)

Accountability? What’s that?

Many organizations have vision and value statements but how many actually follow those words from top to bottom and from bottom to top? When an organization is clear on their vision and those in a position of leadership are consistent in their values and together they recruit, hire, train, discipline and build around those core items then there is a foundation for accountability (Video on discipline). Discipline is a key component of accountability. Yet, discipline is not just about yelling at people who aren’t doing their job or sending people home, or like one organization we worked with having a naughty board posted prominently in their employee center so that the record of team members failures could be observed by all, rather accountability flows from consistency and clarity.

Patrick Lencioni, the author of The Five Dysfunctions of a Team, shares, “The best kind of accountability on a team is peer-to-peer. Peer pressure is more efficient and effective than going to the leader, anonymously complaining, and having them stop what they are doing to intervene.” The kind of accountability that Cloud and Lencioni talk about is of the type that we hear about in championship sports teams where captains from within the team, as well as the team as a whole, buy into the vision and hold each other accountable. When an organization brings people in that enhance the culture, people of value are inspired. When a person in a position of leadership stands up to opposition and silences complainers, people of value are invigorated. When the team is clear about the vision and consistently executes the values the key ingredients are in the soil for a culture of accountability to flourish (More on culture).

I don’t want to think about it. We’d be better of without it.

It’s so much easier to maintain the status quo. Yet, with the rate of change and the demands in the market, status quo is the most rapid path to total failure. Change is painful but death is permanent. Doing the hard thing of turning something around requires commitment to work through obstacle after obstacle and to consistently progress through opposition after opposition only to wake up and do it again. No more so-and-so needs to do such-and-such. Clarity. Consistency. Accountability. 

Part two in a series on the topic of accountability, to read Part one click HERE.

How many times do you hear, “Someone needs to hold so-and-so accountable for their actions”? And the peanut gallery nods their head vehemently in agreement, “That’s right, it’s about time that so-and-so was held accountable for such-and-such.” People in a position of leadership are often fond of the peanut gallery, those that cheer them on in the execution of the leadership duties. Funny enough, the history of the peanut gallery comes from days past and referred to the cheapest tickets where the rowdiest vaudeville consumers heckled the performers. Needless to say, those in a position of leadership who only seek “yes men” to affirm their ever action seek the praise of those who are not fueled by vision or invested in progress. 

In our prior article, Accountability? What's that? v.1 we introduced the song "Responsibility" by MxPx as the back drop to our conversation on the topic of personal and organizational accountability. The chorus of this indie punk rock song goes like this:

Responsibility? What's that?
Responsibility? Not quite yet.
Responsibility? What's that?
I don't want to think about it; we'd be better off without it. 

These articles from IZ Ventures serve as the verses to the chorus which we hope will provide a sonic cue as well as a motivational soundtrack to your pursuit of creating a culture of personal and organizational accountability. 

Accountability? Not quite yet.

Consistency means doing what you have said regardless of the obstacles or the opposition. How many positive efforts die before they ever grow legs, before they are ever put in motion and how many more die the minute there is opposition. Those in a position of leadership are tasked with the responsibility to identify and implement programs, systems and changes that will grow their team. The best ideas don’t have to be complex or innovative to move a vision forward but they will have to be combined with commitment and endurance. Changes, especially those that net long term results, require energy and resources, they will cost money, time and will have to adapt to the path that unfolds but they should not die because someone decides they aren’t comfortable with change or don’t want to put the work in to see something through.

The peanut gallery cheers as long as they are not challenged, they heckle like petulant children when they don’t like something but they are not of the character to get in the trenches and move a team forward so their opinions should not be given value by those who are leading an organization from vision to action. When those in a position of leadership allow obstacles to deter them or fold under the pressure of internal opposition to change they send a clear message that their resolve isn’t set to defend their values. “A person who refuses to say ‘the buck stops here’ really isn’t a leader at all,” notes Dr. Travis Bradberry, author of Emotional Intelligence 2.0, “Being a leader requires being confident enough in your own decisions and those of your team to own them when they fail.”  Leaders must be open to input where those engaged in the mission are sharing insights of repute but complaining by those who want to defend the status quo should be quelled.

A quick test to determine whether someone is complaining or providing constructive criticism is to simply ask, “Before you finish your statement:

1) if you are bringing me a problem are you also bringing me a solution, and

2) if you believe you have a solution are you willing to put your skin in the game to see it through?”

If the answer to either of these questions is NO then it is a complaint and the person in a position of leadership (PIAPOL) should move on, quickly. No further discussion. As a counter point to this line of thinking, there was a thoughtful discussion initiated by Georgia Institute of Technology Graduate Research Assistant Robert Walters taking a look at the sentiment of, "Dont' bring me problems, bring me solutions," as a bad leadership characteristic (see the article and discussion HERE). Mr. Walters brings up a good point with regards to eliminating input/discussion from those who may need some assistance from those who are supposed to be providing it. Those in a position of leadership need to be wise in reading the needs of their team - 1) is this an instance where someone needs to find a solution or 2) is this a situation where someone is in need of assistance to make progress in their development? 

Accountability can create conflict as a strong culture will require everyone on the team, top to bottom and bottom to top, to work towards the same goals. As discussed in our article on conflict and disciplining according to values, people fall into four quadrants with regards to intersection of understanding and application:

An organization must be clear about their vision, consistent in their execution and hold all team members accountable, the benefits of a culture of accountability as previously referenced is that the team by it's actions will hold each other to the standards they share. We want team members to understand and apply these values, if they don't we have to ask whether we have communicated and trained clearly or if there is a need to discipline (read more HERE). 

There is a progression in accountability, it does not appear out of thin air or materialize on its own. Accountability for a person and an organization comes from consistency in executing clearly established values. Where clarity is lacking there is no foundation for consistency. Where consistency is lacking there is no culture of accountability. Start with clarity of vision and values, then develop consistency in execution of those core principles and accountability will build as you uphold those standards. 

In our last post we included the music video for MxPx Responsibility, for those who may not be fans of punk rock below is a video of lead singer Mike Herrera playing the song acoustically. Perhaps you will enjoy this song as much as we do and it may provide a sensory cue to motivate you towards your goals of building a culture of accountability.